Cheap QR ordering systems for restaurants: 6 options and what they really cost (2026)

A QR code on the table, the guest scans, orders and pays, and you no longer have to walk past every five minutes for the next round. It works, but prices vary enormously: from a few tens of euros to well over a hundred a month, plus fees per payment. In this article we compare six QR ordering systems used in the Netherlands and Belgium, with the prices the providers state themselves, and work out what it costs a typical restaurant or café.

We checked every price below on 29 September 2026 on the providers' own websites, excluding VAT. Prices change; when in doubt, check their own pricing page.

Three ways you pay

Before you compare prices, it helps to know how they are built. Almost every provider uses one of these three models, or a mix:

• A fixed amount per month. Clear and predictable. Ten orders or a thousand, you pay the same.
• Per order or per day. Cheap when it's quiet, but it adds up as you get busier. Handy for a place that only has a terrace a few months a year.
• A percentage per order. Familiar from delivery platforms. It's less common for table ordering, but watch out: two percent of €8,000 in QR revenue is already €160 a month.

On top of that there are almost always payment fees: what iDEAL, a debit card or a credit card costs per payment. They go to the payment provider, not the ordering system, but you still pay them.

The options side by side

QRorder

• €0.99 per day of use (Basic) or €1.99 per day of use (Pro)
• No subscription and no fixed costs: you only pay on days you receive orders
• The first month is free; payments run through Mollie, at Mollie's rates

The cheapest model for a place that isn't open every day. Open six days a week, you're at about €25 to €26 a month on the basic account.

Obur

• €149 one-off per location
• Then €0.09 per table order, or €49 a month for unlimited orders
• Payment fees via Pay.nl come on top

Paying per order is cheap with few orders. From about 550 orders a month, the fixed amount is cheaper.

Scanfie

• Table QR ordering as a standalone solution from €59 a month
• As an add-on to the Scanfie till, between €59 and €119 a month
• 14-day free trial

Orderli

• Starter €79 a month, Standard €126 a month (15% cheaper when paid yearly)
• Starter charges €0.35 per iDEAL payment, Standard €0.29
• A till integration and takeaway only come with Standard

Butlaroo

• Flex: €0 a month, with 3% commission per order
• Modular: €90 a month, no commission
• No setup costs; transaction fees and hardware come on top
• All modules in every plan: QR ordering, kiosk, till, takeaway, delivery and a kitchen screen

One of the largest in the Netherlands, with a lot of options. Flex looks free, but the commission adds up: see the worked example below.

Up by Friday

• €25 a month for table ordering, with 0% commission per order
• Cancel any month, 7-day free trial without payment details
• Payments run through your own Stripe account; Stripe's fees come on top

That's us, so weigh it accordingly. What those €25 include is below, under What's in the price? Or see everything about ordering at the table.

Larger till suppliers such as Lightspeed and platforms such as Flipdish also offer table ordering, but don't list a fixed price on their websites. There you get a quote, usually as part of a larger package.

What's in the price?

A monthly fee says little until you look at what it includes. A few examples, from the same pricing pages:

• Orderli: a till integration and takeaway only come with Standard, at €126 a month. Starter (€79) doesn't have them.
• Scanfie: as an add-on to their own till it goes up to €119 a month.
• Butlaroo: every module is in every plan, but on Flex you pay for it with 3% of every order; without commission it's €90 a month.
• Obur: a kitchen screen and an integration with Lightspeed or Countr are part of the €149 setup fee; a text message to the guest costs €0.10 extra per order.
• Up by Friday: €25 covers everything for the table. A kitchen screen with separate screens for kitchen and bar, splitting the bill, options and extras per dish, ordering together, an alert on the phone when it's ready, happy hour, a live floor plan, your own logo and colours, and a till integration with Winston. Pickup and delivery is a separate €25 block; everything together never costs more than €59 a month.

Worked example: a terrace with 25 orders a day

Say you're open 26 days a month and get 25 QR orders a day on average. That's 650 orders a month. Software only, without payment fees:

• QRorder Basic: 26 × €0.99 = €25.74
• Up by Friday: €25
• Obur per order: 650 × €0.09 = €58.50, so the fixed €49 is cheaper (plus €149 one-off)
• Scanfie: from €59
• Butlaroo: Modular €90, or Flex at 3% commission. With an average order of €20, that's 3% of €13,000 = €390
• Orderli Starter: €79, plus €0.35 per iDEAL payment

In this example the gap between the cheapest and the most expensive option is over €60 a month without commission (from €25 to €90), about €780 a year. With 3% commission it rises to almost €400 a month. But price is only half the story.

What to look at besides price

• Payment fees. A fixed amount per iDEAL payment adds up fast with lots of small rounds. Calculate with your average bill.
• Where the money goes. Straight into your account, or through the provider first?
• Kitchen and bar. Do you get a kitchen screen, and can kitchen and bar each see their own part of the ticket?
• The bill. Can guests order round after round on one bill and split it?
• Your own brand. Does the guest see your name and colours, or the provider's?
• Languages and allergens. A terrace full of tourists wants the menu in their language, and a guest with an allergy wants to filter.
• Contract. Monthly or a year up front? A trial without payment details is a good sign.

Frequently asked questions

What does a QR ordering system for restaurants cost?

For the software itself you pay roughly €25 to €130 a month in 2026, depending on provider and plan. Payment fees per transaction come on top, and sometimes a one-off setup fee.

What is the cheapest QR ordering system?

For a place that isn't open every day, paying per day or per order is often cheapest, as with QRorder or Obur. If you're open every day, a fixed amount of around €25 a month is often just as cheap or cheaper, with nothing to calculate.

Do I pay commission per order?

With most table ordering systems you don't: you pay a fixed amount or a small amount per day or order. But not always: Butlaroo Flex, for example, charges 3% per order, and on delivery platforms a percentage is the rule. Always ask, and work it out with your own revenue.

Do I need a till?

No. A QR ordering system works without a till: orders come in on a kitchen screen or tablet. A till integration is handy if you already have one, but costs extra with some providers.

Finally

Cheap doesn't have to mean bare. Look at what you pay per month, include the payment fees, and check what you get for it in the kitchen and at the table. Want to see how it works with us? See ordering at the table or our pricing, and try it free for seven days.